KAPTUR – one month to go…

This is our update for KAPTUR for February with one month of the project left to run!

WP1: Project Management

  • The project team had meetings on 31st January and 28th February in order to both report and monitor progress of outstanding tasks.
  • The Project Manager has begun final reporting procedures for JISC.

WP3: Technical Infrastructure

  • The Technical Manager has completed a case study on the technical aspects of the project which will be presented at the KAPTUR conference on 6th March.
  • The Project Officers have uploaded visual arts research data to the EPrints pilot repository.
  • The Technical Manager has resolved issues with the CKAN pilot repository and will be completing development work on this soon.

WP4: Modelling

  • The fourth and final RDM policy was approved by The Glasgow School of Art’s Research and Knowledge Exchange Committee on 13th February.
  • The four policies will be made available through DCC in due course and will also be linked to from the KAPTUR Outputs page.
  • This work package is now closed.

WP5: Training and Support

  • The Glasgow School of Art training workshop took place on 31st January with the assistance of Laura Molloy, JISCMRD Evidence Gatherer. The presentations are available here: http://www.slideshare.net/kaptur_mrd/tag/gsardmtraining
  • The fourth and final training workshop took place on 22nd February at Goldsmiths, University of London with assistance from Kerry Miller of the Digital Curation Centre. The presentations are available here: http://www.slideshare.net/kaptur_mrd/tag/goldrdmtraining
  • The first draft of the KAPTUR toolkits has been completed using Xerte Online Toolkits. They will be completed by the close of the project and made available both online and through JORUM for use and re-use.

WP6: Evaluation and Sustainability

  • The four case studies from the Project Officers as well as the additional fifth case study from the Technical Manager have been completed and are being edited for online publication.
  • A template for the KAPTUR Business, Financial and Sustainability Plans was circulated to the Project Officers for use in their institutions.
  • The Glasgow School of Art have already completed a good draft of their Business Plan using the template.
  • The Project Manager is awaiting feedback from the final workshop, the conference, and another short survey before completing the Benefits’ reporting.

WP7: Dissemination


KAPTUR – commencing countdown…

This is our update for KAPTUR for December and January with just over two months of the project left to go!

WP1: Project Management

  • The project team met on the 11th December at Goldsmiths, University of London. This was the first team meeting with the new-in-post UAL Project Officer, Sarah Mahurter, Manager of the University Archives and Special Collections Centre.
  • Just before Christmas the KAPTUR project team were delighted to officially welcome Andrew Gray as the new Goldsmiths Project Officer. Andrew had been able to attend the meeting on 11th December as this was scheduled with his interview for the post. Andrew was previously Project Officer at the University of the Arts London working on the JISC Kultur (2007-09) project.
  • The KAPTUR Steering Group meeting was held on Tuesday 8th January and included interactive sessions on sustainability and benefits arising from the project. Presentations and the worksheets are available from: http://www.slideshare.net/kaptur_mrd/tag/steering-group
  • The project team will be meeting in London next week to review the development of the KAPTUR toolkits.

WP3: Technical Infrastructure

  • The Technical Manager has been in contact with Joss Winn, Project Manager of the University of Lincoln’s Orbital project about their work with CKAN. A meeting is scheduled for this month in Lincoln but may now have to be ‘virtual’ due to adverse weather conditions.
  • The Technical Manager has also been in contact with Mark Wainwright from the Open Knowledge Foundation regarding CKAN and a meeting was held in London on Tuesday 8th January.
  • The Technical Manager has received feedback from all the Project Officers regarding CKAN and along with previous feedback this will inform a case study on the technical aspects of the KAPTUR project.
  • The IT Costs document produced by Carlos is now publicly available (following testing at the four institutions): http://www.slideshare.net/kaptur_mrd/kaptur-it-costs-public
  • The Project Officers are currently in the process of uploading visual arts research data to the EPrints pilot system.

WP4: Modelling

  • As previously mentioned, the University of the Arts London policy is available here: http://www.arts.ac.uk/research/data-management/
  • Goldsmiths, University of London have had their policy approved; as senior management advised during the working group discussions, it is an amendment to their existing Records Management policy and is available from: http://www.gold.ac.uk/research-data/
  • The University for the Creative Arts policy requires academic board approval, however it has been made available to all staff via the following link: http://www.ucreative.ac.uk/research_governance
  • The Glasgow School of Art is expected to be approved at their Research and Knowledge Exchange Committee meeting in February.
  • The four policies will be made available through DCC in due course and will also be linked to from the KAPTUR Outputs page.

WP5: Training and Support

  • As mentioned previously, the UAL workshop has been completed – further details and a list of attendees is available here: http://ualrdm-eorg.eventbrite.co.uk/ Presentations are available online here: http://www.slideshare.net/kaptur_mrd/tag/ualrdmtraining
  • The University for the Creative Arts held their workshop last week, including a session looking at definitions of visual arts research data and another session on creating an AHRC Technical Plan. The presentations are available from: http://www.slideshare.net/kaptur_mrd/tag/ucardmtraining
  • The Glasgow School of Art training workshop will take place next week on 31st January with the assistance of Laura Molloy, JISCMRD Evidence Gatherer.
  • In late November, before the previous Goldsmiths Project Officer left, a session was held focusing on the Library’s role in Research, however the official training workshop has been rescheduled. The new Goldsmiths Project Officer, in post from January, will arrange this to take place in early February.
  • Benchmarking feedback is being gathered from participants to each workshop as well as from the Project Officers themselves, this will then lead to refinements of the KAPTUR training plan and also an online training version in the form of the KAPTUR toolkits.

WP6: Evaluation and Sustainability

  • The four case studies from the Project Officers are in draft stage.
  • Following feedback on the KAPTUR Benefit’s slide [produced for the JISCMRD Benefits programme event in Bristol, 29th-30th November] an additional case study will be completed by the Technical Manager. The project team commented that this had been a real benefit to the partner institutions as they wouldn’t have had the resources to do this work themselves without the KAPTUR project.

WP7: Dissemination


KAPTUR thirteen months into the project – (13/18)

This is our update for the end of the thirteenth month of KAPTUR.

WP1: Project Management

  • The whole Project team met on the 13th November at The Glasgow School of Art.
  • Over the last month we have been managing the challenge of two of the four Project Officers resigning from the project. John Murtagh was part-time at University of the Arts London (UAL) and has successfully applied for a full-time role at the University of East London working on their RDM training project (starting on 26th November). Tahani Nadim has been awarded her PhD and has accepted a post-doc position at another institution which will begin in the New Year; interviews with internal candidates are scheduled for December.
  • On 14th November the Project Manager met with colleagues at the UAL, including John’s replacement, Sarah Mahurter, Manager of the University Archives and Special Collections Centre. Betty Woessner, Research Systems and Data Manager, will  work with the DCC on the Institutional Engagement project.

WP3: Technical Infrastructure

  • The Technical Manager attended the JISCMRD programme event, 24th-25th October 2012, Nottingham. It was an opportunity to share the technical work that we have been piloting and also to learn from other projects. Following a presentation from Richard Jones, representing the DataFlow project, and a practical hands-on workshop, there was no resolution to the fact that DataStage is unable to connect with EPrints.
  • The Technical Manager has created a test instance of CKAN as this appears to be a way forward with a stronger case for long term sustainability as well as building on the work of University of Lincoln’s Orbital project.

WP4: Modelling

  • University of the Arts London have reported that their policy does not need to be approved by the Academic Board, so this completes their delivery of WP4: http://www.arts.ac.uk/research/data-management/
  • University for the Creative Arts and Goldsmiths, University of London have had their draft policies approved at the same level as UAL, however these now need to go on to their Academic Boards in January for final approval.
  • The Glasgow School of Art have revised their timescale for the policy due to the recruitment of two key staff who they want to feed into the policy; this is now expected to be approved at their Research and Knowledge Exchange Committee meeting in February. Academic Board approval is not required.
  • The four policies will be made available through DCC in due course (UAL’s policy is already available via the link above).

WP5: Training and Support

  • The first KAPTUR training workshop was held at UAL on Monday 19th November, with support from Marieke Guy and Joy Davidson from the DCC (due to the Institutional Engagement work). Further details and a list of attendees is available here: http://ualrdm-eorg.eventbrite.co.uk/ Presentations are available online here: http://slidesha.re/QTrHcs http://slidesha.re/SnzvBL http://slidesha.re/QnwQIq
  • The further three KAPTUR training workshops are scheduled as follows: 27th November (Goldsmiths) with follow-up in January; 30th November (GSA) with follow-up in January; 16th January (UCA).
  • Feedback is being gathered from participants to each workshop as well as from the Project Officers themselves, this will then lead to refinements of the KAPTUR training plan.
  • The materials used as well as the training plan will be reviewed, re-purposed and re-packaged for use in common Virtual Learning Environments and also for deposit to JORUM. This will form the KAPTUR toolkits.

WP6: Evaluation and Sustainability

  • Two of the four case studies have been completed to very good draft stage. The UAL and Goldsmiths Project Officers were asked to focus on this aspect of the project ahead of schedule in order to capture their knowledge before they leave. Their successors will make any adjustments required.
  • The new UAL Project Officer and the Project Manager are attending the JISCMRD Benefits programme event in Bristol, 29th-30th November.

WP7: Dissemination


KAPTUR one year on – (2/3)

This is our update for the end of the twelfth month of KAPTUR; we are just past the two-thirds mark! For an overview of the past year, please visit the KAPTUR Prezi.

WP1: Project Management

  • The Project team have been in contact by telephone and email; four colleagues will be attending the JISCMRD Programme meeting this week in Nottingham.

WP3: Technical Infrastructure

WP4: Modelling

  • The four policies are going through several rounds of committees and are to schedule; this has been the focus of the past month.
  • In addition the University of the Arts London’s draft policy is available online: http://www.arts.ac.uk/research/data-management/

WP5: Training and Support

  • The KAPTUR training plan is now publicly available.
  • The Pinterest links have been linked to via UAL’s RDM pages and DCC’s Marieke Guy’s excellent blog post on The value of video in getting the RDM message across
  • The GSA Project Officer taught MRes students about research terminology covering research data and promoting the KAPTUR project; this will feed into our training materials. Blog post about this: Getting to grips with research terminology
  • The Project Officers have been in contact with their Research Offices to arrange a half-day training session for Research Office staff and Librarians in order to pilot the KAPTUR training materials.

WP6: Evaluation and Sustainability

  • The Project Officers have received a short Word document and model costings template (Excel) and will be piloting this within their own institutions.
  • Detailed case study templates have been created and shared with the Project Officers. The case studies will be presented at the end-of-project conference on Wednesday 6th March 2013.

WP7: Dissemination


KAPTUR eleven months into the project – (11/18)

This is our update for the end of the eleventh month:

WP1: Project Management

  • The Project team met in Farnham, yesterday.

WP3: Technical Infrastructure

  • The project partners have been given logins and passwords to test KAPTUR’s DataStage pilot site, which is available here: http://kaptur.ucreative.ac.uk/
  • The Technical Manager has been working with EPrints and staff from DataFlow in order to enable transfer between DataStage and EPrints version 3.3. Test sites for both of these have been created, and it has been possible to transfer intermittently however the SWORD-2 protocol is causing some issues which need to be resolved before proper testing can take place. [It is interesting to read about SMDMRD’s experience of Connecting DataFlow-DataStage and DSpace on a local machine]
  • The Project Manager attended the DataCite Technical workshop on 10th September, a good blog post by Marieke Guy is available here: http://www.dcc.ac.uk/blog/working-datacite

WP4: Modelling

  • All four institutions have draft policies ready for approval at the relevant committees during the Autumn term.
  • The nature of the policies and the approval workflow has been different for each institution, however all the Project Officers have commented on the benefits they received from working collaboratively on this aspect of the project. Discussion of the policies at each institution has also strengthened relationships across departments and encouraged fruitful exchange.

WP5: Training and Support

WP6: Evaluation and Sustainability

  • Further to the document on costings methodology, the Technical Manager has produced an Excel spreadsheet template which will be tested by the KAPTUR project partners. This will assist institutions with estimating the cost of technical infrastructure for research data.

WP7: Dissemination


KAPTUR ten months into the project – (10/18)

This is our update for the end of the tenth month:

WP1: Project Management

WP3: Technical Infrastructure

  • The Technical Manager provided a demonstration of DataStage and Figshare at our steering group meeting in July; feedback from partners was very useful in informing the development of the KAPTUR pilot infrastructure.

WP4: Modelling

  • The UAL Project Officer has been continuing with the DCC University Engagement programme and interviewing arts researchers face-to-face using an online survey developed with Marieke Guy and Dr Paul Ryan. This will inform their RDM policy development.
  • There are now draft RDM policies for Goldsmiths, University of London; The Glasgow School of Art; and the University for the Creative Arts.
  • Development of The Glasgow School of Art and the University for the Creative Arts draft RDM policies will continue in September when the University term resumes.
  • The Goldsmiths Project Officer reported that on 25th July an informal working group convened including representatives from a variety of departments (academic, support, management) and Martin Donnelly from the DCC. After presentations by Martin, Jacqueline Cooke, and the Project Officer, a draft policy prepared by the Project Officer was discussed as well as requirements for putting it into action. Martin provided extremely useful and relevant information for everyone involved. The proposal for an RDM policy was well received. The group (though perhaps not in the exact original composition) will reconvene in the autumn with a view to finalising a commitment relating to RDM to be tabled at meetings at the end of the year.

WP5: Training and Support

  • This workpackage is due to begin in September, however it was necessarily an item on the agenda of the steering group meeting in July.
  • During August the Project Manager has been researching existing training materials, for example from previous JISCMRD funded projects, in preparation for discussion at the next project team meeting in September, including using Pinterest here: http://pinterest.com/mtgwork/rdm-training/
  • In particular, in response to feedback from the steering group, a selection of 45 RDM videos have been bookmarked here: http://pinterest.com/mtgwork/rdm-videos/
  • The event on 14th September will also be an opportunity to get feedback on training materials and inform the development of the KAPTUR toolkits.

WP6: Evaluation and Sustainability

  • This workpackage is due to begin in September, however it was necessarily an item on the agenda of the steering group meeting in July.
  • In response to discussion at the steering group, the Technical Manager has been working with the Project Director and Project Manager on a costings template and method for the project partners. This will enable costs to be estimated for visual arts technical infrastructure at each institution over the next 5-10 years, and lead into the Business and Sustainability plans.

WP7: Dissemination

  • The Project Manager has continued to work with Angus Whyte of the DCC and Laura Molloy, JISC Evidence Gatherer, on the ‘Selecting and Appraising Research Data’ event to take place in London on 14th September. This has now been renamed ‘Managing the Material: Tackling Visual Arts as Research Data’ and is almost fully booked. The last few places, and more details, are available here: http://kapturmrd01.eventbrite.co.uk/
  • The UAL Project Officer will be presenting about KAPTUR at the UAL Information Services Staff conference on Friday 21st September.
  • The Project Director has, with the Technical Manager and Project Manager, written and submitted a paper to the 8th International Digital Curation Conference which builds upon the research undertaken as part of the Technical Analysis report

KAPTUR – at the halfway point (09/18)

This is our update for the end of the ninth month:

WP1: Project Management

WP3: Technical Infrastructure

  • The Technical Manager has installed DataFlow’s DataStage onto a local machine and provided a demonstration of this at our project team meeting in July.
  • The Technical Manager has been in contact with Figshare regarding integration with EPrints.
  • The Technical Manager attended OR2012, Edinburgh on 13th July (“The 7th International Conference on Open Repositories”).

WP4: Modelling

  • All institutions are on schedule to have RDM policies approved by Autumn 2012. Although the project team share lessons learned and collaborate on non-sensitive information, it has been interesting to see how different the approach is at each institution, and necessarily so.
  • University of the Arts London (UAL) is working with the DCC Institutional Engagement programme and in the process of drafting their RDM policy.
  • The Glasgow School of Art is scheduled to have a draft RDM policy by the end of July.
  • The Goldsmiths College RDM working group is scheduled to meet towards the end of July to discuss their policy.
  • Members of the University for the Creative Arts RDM working group met on 18th June and discussed the draft RDM policy; the deadline for feedback is mid-July with the next meeting due to take place in September.

WP7: Dissemination

  • The  Project Manager attended the AHRC-funded Digital Transformations workshop on community-powered learning, 21st June.
  • The Project Director and the Project Manager presented their paper at the EVA 2012 conference on 10th July (forthcoming blog post). The peer-reviewed paper has also been published and is available from BCS.
  • The GSA Project Officer gave a presentation about ‘RADAR’ at OR2012
  • The Goldsmiths Project Officer gave a webinar for the Repositories Support Project on 16th July about ‘Advocacy for the Arts‘; this is followed up with promoting KAPTUR at CILIP, today, 17th July.
  • The UCA Project Officer has written a short piece about KAPTUR for the ‘Between the Sheets’ UCA Library newsletter.
  • The UAL Project Officer wrote a short piece for the University Staff Library Services e-Newsletter Summer 2012 (circulated to all staff on 5th July). As part of additional work undertaken through the DCC Institutional Engagement programme, the UAL Project Officer has also undertaken twenty 5-minute interviews with arts researchers which will be followed up with one-hour interviews.
  • Although we missed out on a place at the oversubscribed British Library DataCite workshop on Metadata, the Project Manager has obtained a test account from DataCite in order to investigate the functionality and process of minting DOIs in relation to visual arts research data.

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